Università degli studi di Trieste

Emergency Covid-19

 

Academic community
Declaration of access to the premises of the University of Trieste (27.05.2020)

Please log in and fill in the Request Form on line. View your statements online.

If you do not have the University ID, please download the  Request to access the premises of the University of Trieste

Fill in the declaration online, save and send it following the instructions on the form.

 

Joint Protocol regulating the measures to fight and contain the widespread of Covid-19 (26.05.2020)

Joint Protocol

Privacy Policy Statement

 

Teaching activities
Measures to support tuition fees' payment

Our University established some new measures to reduce difficulties caused to our students by the Covid-19 disruption.
Graduating students: the deadline for payment of the third instalment is extended to 30 July for those who had applied for a degree in the extraordinary session, but failed to obtain the degree. The fees due must be paid at least five days before graduation.
Students enrolled in the academic year 2019/2020: Payment of the third instalment is extended to 30 June.
Our university has also decided not to charge compensation for late payment in case of late career acts completed from 1 March to 28 May, and to reimburse compensation for late payment that, with reference to the same period of time, has already been paid.

 

Lessons

See the catalogue of the e-learning courses (in Italian)

 

Guidelines on online exams (30/04/2020 update)

In view of the current regulatory framework concerning the Covid-19 Emergency, the exams of the second session of the current academic year can be carried out only from remote.

Whenever possible, teachers are recommended to transform written or practical tests into oral ones; however, if this is not possible, written exams can be carried out according to the following guidelines.

Guidelines on Exams – to be translated soon

Annex A – Guidelines for Teachers – to be translated soon

Annex B – Guidelines for Students – to be translated soon

The platforms supported by the University of Trieste are Microsoft Teams, Garr Webmeeting and Google Meet. The last two, in particular, are indicated for online written exams with a high number of candidates, as illustrated in the tutorial below.

Tutorial on written exams  – to be translated soon

 

Coronavirus Emergency: guidelines on graduations (01/04/2020 update)

1. Graduations and other final examinations aimed at obtaining a degree must be guaranteed and the dates that have already been scheduled should be kept whenever possible. Graduations can be only carried out from remote and in compliance with the rules for official e-meetings (Regolamento per lo svolgimento delle sedute collegiali in modalità telematica).

2. The examination must be carried out by video/audioconferencing, through IT technologies allowing at the same time:

- a direct contact and hearing of the participants;

- the identification of every participant.

3. All Examiners must attend from remote.

4. The administration of the online graduation is responsibility of the Head and/or of the Secretary of the Board of Examiners.

5. The convocation must be sent exclusively by e-mail; it must specify that the session will be carried out online and indicate how to participate. The mail with date, time and detailed information on how to access the platform must be sent well in advance.

6. The platform provided by the University of Trieste is the same used for online lessons, i.e. Microsoft Teams. This platform allows to create virtual rooms both for the public discussion and the private conversations of the Board of Examiners.

7. People who explicitly requested the Head of the Board to access the public room for the discussion, can do so by following the Head’s instructions. In MS Teams, the invitation as ‘participants’ – that is the term used in the platform - is sent by e-mail.

8. A separate meeting should be created for the Board members only. In MS Teams, external Examiners will be able to access the room in the same way described under point 7.

9. The graduation – or other final examination – must comply with the rules of confidentiality of the image and of copyright relating to the candidate’s thesis.

10. MS Teams complies with data processing regulations; however, we suggest:

-          to pay attention to the screen sharing function, in order not to show personal contents;

-          not to use the platform or the chat for irrelevant communications or for other purposes not related to the event;

-          to pay attention to the documents you send, to avoid sharing contents that are protected by copyright, irrelevant or simply personal;

-          to blur the background of your image if your camera is active and you are participating from home.

11. Any audio/video recording of the examinations through the adopted tool is strictly prohibited. It also prohibited to spread any audio- or video-recording of the final examination through other tools without prior authorisation of the candidate and of all the Examiners. It is the Board Head’s or Secretary’s responsibility to include in the minutes of the event the declaration authorising the eventual audio/video recording. In any case, the recording must not interfere with the event. The Head of the Board has the faculty to ask for the interruption of the audio/video recording if such rule is not respected.

12. Before the scheduled time for the start of the session, sufficiently in advance to allow all the members of the Board to join in, the Head (or the Secretary) of the Board opens the private virtual room for the Board of Examiners and checks that all the other members are in. In MS Teams, external Examiners must be sent an invitation as ‘participants’, according to the platform guide.

13. At the scheduled time for the beginning of the public session, the Head of the Board opens the virtual room for the public discussions and waits for the time necessary for all the candidates to join in.

14. Should there be other people who had previously requested the Head of the Board to attend the event, the Head or the secretary of the Board will have to send them an invitation and allow them to participate. External examiners require the same procedure.

15. Before starting the discussion, the Head of the Board informs all the participants that any audio/video recording of the final examination through the platform is forbidden and that, in any case, no one can disseminate the registration of the event eventually made by other means without the explicit authorisation of both the candidate and the members of the Board.

16. The Head of the Board invites the candidates to switch on their microphone and camera. During a candidate’s discussion, the cameras of at least the Head and the Secretary of the Board bust be active, while the microphones will be activated by turn.

17. Non-candidate students and other people attending the event must keep their microphones and cameras off.

18. At the end of the discussion, Examiners switch off their microphones and cameras in the virtual room used for the public session and switch them on in the Board’s private virtual room to establish the candidate’s marks. When they are done, they re-enter teh virtual room used for the discussion and inform the candidate of their decision.

19. If, at the beginning or during the meeting, one or more members cannot access the room or their connection is interrupted, the session must be suspended.

20. The solemn proclamation and the relative announcement of the marks must take place during the online public session.

21. Recording of minutes must be carried out using the forms and guidelines given by the Student’s Secretariat. The documents of an online graduation are:

a)       examination minutes of each candidate (as extracted from ESSE3);

b)       summary minutes;

c)       agreement declarations of the Examiners.

The minutes of each candidate (PDF) can be integrated specifying which Examiners are working from remote. The summary minutes should indicate that the session was carried out in compliance with the rules for official e-meetings (Regolamento per lo svolgimento delle sedute collegiali in modalità telematica).

 

The minutes of each candidate must be annexed to the summary minutes. All these documents must be edited and signed by the Head or the Secretary of the Board of Examiners. The other examiners fill in their agreement declaration and transmit it, duly signed (PDF or image), to the Head or the Secretary of the Board, wo will collect all the documents concerning the session and will send them to the Students’ Secretariat.

Guidelines for Graduations - to be translated soon

 

Coronavirus Emergency: Measures Related to Educational Activities (17.03.2020 Update)

A. Educational Activities: lessons

1. All traditional classroom activities have been suspended, no matters where they should have been held (within the University or elsewhere).

2. If the content of an educational activity allows it, lessons are guaranteed via web and can be of two types - not mutually exclusive:

  • ‘synchronic’ online lessons through videoconferencing, with student interaction;
  • ‘asynchronic’ online lessons through the publication of audio- and/or video-recorded material, with the guarantee that the teacher will answer students’ requests for explanations, even if only from remote.

3. Both online lesson typologies must be published on the courses’ websites; on those sites one will find the schedule of the ‘synchronic’ online lessons. ‘Asynchronic’ online lessons will be published taking care to optimally distribute the student load.

4. Those lessons that cannot be held via web (e.g. laboratories, classroom exercises) – and cannot be substituted by other online activities during the period of ban of all in-presence educational activities – will be postponed, according to the complying national and regional regulations. The number of hours/credits (CFUs) may be recalculated within the limits of the existing course provision and according to each teacher’s teaching duties.

5. Teachers can record/broadcast their lessons from home, from their office or from a room of their Course provided that – when working within the University facilities – there is no more than one person per room.

6. In case the attendance of a course is mandatory, it may be verified also for online lessons, via teleconferencing.

7. Online lessons will be recorded in the teacher’s register as frontal lecturing; in this sense the definition of ‘academic’ hours applies, as indicated in the Esse3 online register; these criteria, as well as those indicated under the following three points apply to permanent and temporary teachers as well as to lecturers.

8. Teaching hours held via teleconferencing correspond to those that would have been traditionally held in a classroom and contribute to determine the number of credits (CFUs) indicated by the plan of study as well as to the fulfilment of the teacher’s teaching duties.

9. Newly-recorded lessons (not the use of lessons audio- or video-recorded in the past) correspond to those that would have been traditionally held in a classroom and contribute to determine the number of credits (CFUs) indicated by the plan of study as well as to the fulfilment of the teacher’s teaching duties. However, considering this particular typology and exclusively in this case, ‘academic’ hours may be reduced to a maximum of 30 minutes, thus corresponding to a recorded time between 30 and 45 minutes. Audio/video lessons during less than 30 minutes can be summed up for the purposes of assessing a teacher’s teaching duties (for example, two recordings of 15’ or 20’ count as one academic hour).

10. In any case the knowledge transfer indicated in the courses’ syllabus must be guaranteed. Merely uploading a presentation or other materials is not considered as fulfilling a teacher’s teaching duties.

11. The tool adopted by the University of Trieste for online lessons is Microsoft Teams (MS Teams) which allows to hold a lesson on-line and/or video-recording it; it is an element of the MS-Office365 academic license available to all students and teachers (including temporary staff) as well as to all library and technical-administrative staff.

12. Students and teachers may access MS Teams via the University website; on the site one can find the platform user’s manual; one can directly access the virtual class created by the University or the class group autonomously created by a teacher.

13. Other e-learning tools are also allowed, but we suggest you to migrate to the Official UniTS system, MSTeams, while still respecting the organisational needs of each Department.

14. The MS Teams platform allows to record a lesson and store it in the cloud that one can access through the Stream application,  by following the instructions published on the above-mentioned website.

15. To video- and/or audio-record a lesson one may use MS Teams or other tools one should autonomously identify.

16. We specify that any autonomous upload of video- and audio-recordings on Moodle is prohibited in order to avoid the server overload. The only way to upload a video is to use the Videocenter service; the upload of audios is allowed provided one respects the limits indicated in the guidelines.

17. For those using the videoconference classrooms set up in the Departments, the current procedure for their use apply, but on condition that the lesson is held excluding students and public; in this case the teacher can stream a lesson to his students (without interactivity) or record a lesson for later use. All these activities can be uploaded on the videoconference server (videocenter.units.it).

18. Should a teacher not have a personal computer or a tablet and not be able to use one of the Department’s, a solution will be found, prior to a documented request stating their reasons.

19. Teacher-student meetings are suspended. However, teachers will guarantee the service from remote in full respect of the established schedule.

 

B. Other educational activities

1. Besides traditional classroom lessons, all educational activities are suspended – within the University facilities or elsewhere – for all undergraduate or postgraduate studies, with the sole exception of medical Specialisation Schools. The following activities are therefore suspended:

  • internship activities – related to graduation thesis or necessary for a student to graduate – that cannot be held online or transformed into activities to be held from remote, as per decision of the Board of the Course; 
  • national curricular internships (except for hospital internships, according to the University decisions); 
  • national extracurricular internships; 
  • non-curricular internships of newly-graduated students in external bodies/enterprises.

3. For the entire duration of the suspension of all educational activities, no new curricular or extracurricular internships can be activated.

4. Individual research activities by PhD students are allowed only if really necessary and prior the explicit authorization of the PhD Course Coordinator.

5. The University of Trieste guarantees the respect of the specific needs of disabled students.

 

C. International Mobility

1. The beginning of incoming or outgoing mobilities within the Erasmus+ programme or any other international mobility programme is suspended.

2. According to the principles of the Force Majeure clause and the general rules applying to the Erasmus+ programme and other international mobility programmes, the following activities are also suspended:

  • the beginning of curricular or extracurricular internships of outgoing students;
  • all activities of curricular or extracurricular internships of incoming students; all necessary information must be given to the project partners, in the framework of bilateral relationships.

3. In order to reduce the risk of contagion, students in mobility that are in safe conditions are invited not to go back to their original country, to stay within their dwellings, to avoid all social contacts, and to respect all indications from the local government and health authorities, except in case of specific bilateral agreements between the Ministries of the two countries – should this be the case, they will be promptly informed.

4. The International Mobility Office is in charge of all communication and implementation of  possible measures for the homecoming of students – be them Italians abroad or foreigners in Italy – requesting for it under the Force Majeure clause, as agreed upon by the Italian Ministry for Foreign Affairs and the partner country (including opportunities published on the websites of the pertinent Embassy/Consulate) and always in full respect of the national regulation for people movement under the  Covid-19 emergency.

 

D.  Examinations

1. Examinations can only be held orally and from remote, in compliance with the principles of publicity, transparency and impartiality, following the given modalities, through systems allowing the simultaneous access of participants as peers, such as videoconferencing systems.

2. Committee members must attend from remote.

3. The examination has to be public in the sense that all candidates must be invited (via link to the virtual event); students not having to pass the exam must also be allowed to participate, prior explicit request to the head of the Committee.

4. The platform provided by the University of Trieste is the same used for online lessons, i.e. Microsoft Teams; you will find information on how to use MS Teams to hold examinations on the link given above for e-learning tools (see A.12).

5. It should be noted that MS Teams complies with data processing regulations (as do all data recorded in streaming via the University network), while other applications or systems, such as Facebook or Instagram are not. For this reason, their use is not allowed.

6. The administration of official examinations and similar tests is responsibility of the Head of the Committee or of the teacher in charge of that teaching, depending on the rules established by each Course and the telematic modalities adopted as well as in compliance with the rules given above.

7. Any audio/video recording of the examinations is strictly prohibited.

8. Candidates must be visually identified with the help of their identity document or their student card.

9. Examinations can be oral or even written, if it is possible to examine the student’s work, that shall be transmitted from remote to the Committee after a given time. In any case the committee will have to ensure the regularity of the examination.

10. We suggest to teachers to convert written and practical examinations into oral ones. Written examinations that cannot comply with these rules or practical examinations that cannot be converted into oral ones must be postponed, according to the national and regional regulations. The possibility to hold them during the weekends should be considered.

11. In case of technical difficulties to access the platform used for the examination, the identification and the continuous vision of the candidate can also be made through other tools, such as videocalls, prior official communication from the candidate. Should it be impossible to re-establish any form of contact with the candidate, the student will be considered as absent and will be contacted via e-mail to schedule a new date.

12. Before to announce of the examination result, the committee will have to exit the location of the connection to make its evaluations. The results of the examinations are recorded according to the University existing rules.

 

E. Graduations and other final examinations to obtain a degree

1. Graduations and other final examinations aimed at obtaining a degree must be guaranteed, but only from remote and in compliance with the rules for official e-meetings (Regolamento per lo svolgimento delle sedute collegiali in modalità telematica).

2. All committee members must attend from remote.

3. The examination has to be public in the sense that all candidates must be invited (via link to the virtual event); students not having to pass the exam and other people must also be allowed to participate, prior explicit request to the Head of the Committee.

4. The platform provided by the University of Trieste is the same used for online lessons, i.e. Microsoft Teams.

5. It should be noted that MS Teams complies with data processing regulations (as do all data recorded in streaming via the University network), while other not-complying applications or systems are not allowed. The graduation – or other final examination – must comply with the rules of confidentiality of the image and of copyright relating to the candidate’s thesis.

6. The administration of the virtual ceremony of graduation or other final examinations is responsibility of the Head and/or of the Secretary of the Committee.

7. Any audio/video recording of the examinations through the adopted tool is strictly prohibited. It also prohibited to spread any audio- or video-recording of the final examination through other tools without prior authorisation of the candidate and of all the members of the committee.

8. Candidates must be visually identified with the help of their identity document.

9. In case of technical difficulties to access the chosen platform, the final examination will be suspended.

10. Before to announce the graduation marks, the committee will have to exit the location of the connection – or exclude from it the candidates – to make its evaluations.

11. The solemn proclamation and the relative announcement of the marks must take place during the online session.

12. The brief recording of minutes of the graduation must take place through the forms and according to the instructions given by the Student Secretariat.

13. We strongly suggest to convert pre-graduations into full graduations in the respect of the rules given above.

14. In case of graduation from remote, a celebratory event will be later organised by the University.

 

International mobility
2020-2021 Incoming mobility - Postponement to the Spring semester
Due to the COVID-19 pandemic, and as a result of a long and broad consultation within our institution, the University of Trieste has decided to cancel all Erasmus+ mobilities, incoming and outgoing, for the Autumn semester 2020-2021 and postpone them to the Spring semester. 

Incoming students nominated by their university for an Erasmus+ exchange due to start in the first semester of the 2020-2021 academic year can either withdraw, or postpone their mobility to the Spring semester. 
The decision was taken in order to protect students' safety, and to find a solution that would avoid expenses related with the organization of travels and stay abroad that might eventually turn out useless. Moreover, we also mean to defend the importance of a life experience that cannot be limited to e-learning.
The University of Trieste is constantly monitoring the situation, in cooperation with our Ministry and the Italian National Agency INDIRE. We'll inform our partner universities and our nominated incoming students in a timely manner about any possible outcome.
For further information: incoming.students@amm.units.it

 

Mobility suspended during the First Semester of the AY 2020-2021

Due to the COVID-19 pandemic, and as a result of a long and broad consultation within our institution, the University of Trieste has decided to cancel all Erasmus+ mobilities, incoming and outgoing, for the Autumn semester 2020-2021 and postpone them to the Spring semester. 

Incoming students nominated by their university for an Erasmus+ exchange due to start in the first semester of the 2020-2021 academic year can either withdraw, or postpone their mobility to the Spring semester. 
The decision was taken in order to protect students' safety, and to find a solution that would avoid expenses related with the organization of travels and stay abroad that might eventually turn out useless. Moreover, we also mean to defend the importance of a life experience that cannot be limited to e-learning.
The University of Trieste is constantly monitoring the situation, in cooperation with our Ministry and the Italian National Agency INDIRE. We'll inform our partner universities and our nominated incoming students in a timely manner about any possible outcome.

For further information: incoming.students@amm.units.it

 

Non-Erasmus Mobility and Covid-19 Emergency

The students who return from a mobility programme earlier than scheduled due to the Covid-19 Emergency will receive the grant for the days actually spent abroad and the reimbursement of extra emergency-related non-refundable expenses.

The students that were selected for a mobility programme but have not been able to leave because of the Covid-19 Emergency will be considered as cases of ‘cancelled mobility’, which means that – if the situation allows it and provided the partner institution agrees with it – their mobility will be simply postponed, without need to pass a new selection. It is possible to request a reimbursement for exceptional not-refundable costs already incurred.

For further information: outgoing.students@amm.units.it

 

Erasmus+ Mobility and Covid-19 Emergency

The students who return from a mobility programme earlier than scheduled due to the Covid-19 Emergency has two options:

if possible, they can virtually continue their mobility programme by following the online courses organized by the partner institution within those indicated in the Learning Agreement;

if they cannot continue their scheduled activities from remote (e.g. workshops/internships) or if the partner institution has not activated online the courses indicated in the Learning Agreement, they can interrupt their mobility programme.

The students who remained abroad for force majeure due to the Covid-19 have two options:

They can continue their mobility programme by following the online courses organized by the partner institution that are included in the Learning Agreement;

If they cannot temporarily continue the activities indicated in the Learning Agreement - because they cannot be carried out from remote (workshops/internships) or because the partner institution has not activated those courses online – they can interrupt their mobility programme and resume it as soon as possible.

For those students that were selected for a programme but have not been able to leave because their mobility has been cancelled – if the situation allows it and provided the partner institution agrees with it – the mobility programme will be simply postponed, without need to pass a new selection. It is possible to request a reimbursement for exceptional costs already incurred that are not refundable.

Please, read carefully the notice below.

For further information: eramus.outgoing@amm.units.it

 

Erasmus Call - Important notice concerning student international mobility

As the application duration of the precaution measures for Covid-19 has been extended, we inform you that the mobilities not yet started are suspended until further notice.

This extraordinary provision is deemed necessary because of the unforeseeable and constantly evaluating situation, especially in terms of health-related limitations.

The University of Trieste will actively work to apply the force majeure clause so to facilitate the reimbursement of costs already incurred. More information on how to ask for it will be given soon

 

Libraries

See the Library System website (in Italian)

 

Research
Covid-19 and Scientific Research: the deadlines of many calls have been postponed (updated on 12/6/2020)

Given the extension of the health emergency related to the Covid-19, most institutions are modifying their calls by postponing application, intermediate and accounting deadlines.

The University's Research Office has gathered an overview of the changes and new deadlines announced by each institution and is constantly updating those data.

See all the modifications anddeadlines for calls  (in italian)

Research Office e-mail: ricerca@amm.units.it

 

Teaching, technical and administrative staff
Smart Working (17/03/2020 update)

Withreference to the previous memorandums on smart working (Circolare No. 6, 7, 8 and 13/2020), a short document has been prepared with the guidelines to ensure safety conditions in personal devices used for this way of working, in order to help all university staff to use them safely for themselves and the entire academic community.

Guidelines on Smart Working (in Italian)

 

Safe behaviours and hand washing procedures (25/02/2020 update)

In accordance with the latest Memorandums and Decrees  of the Italian Ministry of on safe behaviours and hand washing procedures to adopt under the current sanitary crisis, the Risk Assessment Document of the various University Facilities (‘Generic Biological Risk’ section) have been updated in order to include the risk assessment for the Coronavirus (Covid-19) outbreak and the necessity to spread the information on those risks.

Some short guidelines have been prepared with the hygienical measures to follow for respiratory diseases and the correct behaviours to keep in similar situations.

The procedure for accurate hand washing has also been added, in a schematic way with illustrations, under the form of a display poster.

Hygienical measures for respiratory diseases  (in italian)

Procedure for accurate hand washing

 


© 2016 Università degli studi di Trieste - Piazzale Europa, 1 - 34127 - Trieste, Italia - Tel. +39 040 558 7111 - P.IVA 00211830328 - C.F. 80013890324 - P.E.C. ateneo@pec.units.it